By-Laws

By-Laws of the Friends of the Loveland Public Library Foundation, Inc. – Loveland, Colorado

Article I – Name
Section 1. The name of this organization shall be The Friends of the Loveland Public Library Foundation, Inc. here-in-after known as “The Friends.”

Article II – Purpose
Section 1. The purpose of this organization shall be:

  1. To encourage understanding and appreciation of the work and the role of the Loveland Public Library in the community;
  2. To encourage literacy in the community;
  3. To attract bequests and gifts of books, manuscripts, money, materials, or equipment, which are beyond the resources of the Library, and to develop a program of planned giving to the Library;
  4. To serve as a medium through which citizens of the community may become acquainted with each other, and share their enthusiasm for books and other library materials;
  5. To encourage volunteer support for the Library’s purposes and activities;
  6. To support the freedom to read as expressed in the Bill of Rights of the American Library Association;
  7. To facilitate technological changes in the Library’s dissemination of information;
  8. To facilitate the education of the public regarding local culture, history, environment, and lifestyle;
  9. To support appreciation for and development of the Library staff.

Section 2. Mission Statement: The Friends of the Loveland Public Library Foundation, Inc. supports and advocates for the Loveland Public Library’s work as the information center of the community and its role in encouraging literacy. The Friends generates current and long-term funding through volunteer involvement.

Article III – Membership
Section 1. Membership shall be open to all individuals, businesses, and organizations that support these purposes.
Section 2. Each member shall be entitled to one vote.
Section 3. Annual dues and categories of membership shall be determined by the Board of Directors.

Article IV – Meetings
Section 1. There shall be an Annual Meeting of the membership for the election of the Board of Directors and the transaction of other business, including annual reports by the Board of Directors and committee chairpersons. It shall be at a time and place determined by the Board of Directors.
Section 2. Special meetings of the membership may be called by the officers of the Board or by written request of 10% of the members, upon 10 days’ notice.
Section 3. All meetings of The Friends Board of Directors are open to all members for information and discussion, although only Board Members may vote.
Section 4. For voting purposes, a quorum is defined as more than 50% of the Board of Directors.
Section 5. A vote by email generated by the president is permitted as needed.

Article V – Board of Directors
Section 1. The Board of Directors shall manage the affairs of The Friends between Annual Meetings and shall direct disbursement of funds. It shall fill by appointment any vacancies, whether temporary or long term, occurring in any office or position on the Board of Directors. Such appointments shall continue as needed until the next annual meeting.
Section 2. The Board of Directors shall consist of the following: four officers (President, Vice-President, Secretary, Treasurer); no less than three nor more than seven Members at Large; and the past president.
Section 3. The officers of the organization shall be elected by the Board of Directors at the first board meeting following the annual meeting. The expectation is that officers shall serve a minimum of two years.
Section 4. Board members shall be nominated by a Nominating Committee preceding the Annual Meeting. Such nominations shall be presented to the membership prior to the Annual Meeting, and nominees shall be elected by a majority of the members present at the Annual Meeting.
Section 5. If elected, Board members shall serve for three year terms, and may be re-elected. The Board membership shall be grouped into staggered terms so that one third of the Board membership is elected each year.
Section 6. Each Board member shall be expected to take an active role in the work of the Foundation. Board members attendance is required at all Board meetings. Three absences without cause will result in termination of Board membership. Time and frequency of the Board meetings shall be determined annually. Section 7. At the Annual Meeting the Board of Directors may designate a former Board Member to be “Board Member Emeritus.”

Article VI – Duties of Officers
Section 1. The President shall preside at all meetings, appoint all committees, and carry out any other duties connected with the office.
Section 2. The Vice-President, or an appointee of the President, shall assist the President and, in case of the absence of the President, shall perform the duties of the President. The Vice-President, working with the editor of the newsletter, shall be responsible for oversight and content of the newsletter.
Section 3. The Secretary shall record the attendance at all meetings, record the minutes of all proceedings of all meetings, and shall be responsible for preservation of all corporate records, excluding financial records.
Section 4. The Treasurer shall be the custodian of the Foundation’s funds, and administer all funds as directed by the Board of Directors. The Treasurer shall keep all financial records, shall make regular written reports to the Board of Directors, and submit an Annual Report to the membership at the Annual Meeting. The Treasurer shall prepare and submit any reports required by law.

Article VII – Committees
Section 1. There shall be at least three standing committees who will report regularly to the President:
  1. The Finance Committee shall consist of the Treasurer (chair), President, one Board Member at Large, and additional members as deemed necessary by the Treasurer. The Finance Committee shall be responsible for developing and reviewing fiscal procedures of The Friends and the annual budget with input from staff and other Board members. Regular reports shall be submitted to the Board showing actual and accrued income and expenditures. The Finance Committee shall work closely with the Fund Raising Committee.
  2. The Fundraising Committee shall consist of the President, Vice President, at least one Board Member at Large, and at least two members of The Friends. The Fund Raising Committee shall plan, develop, implement, and supervise all major, long-term fundraising activities, including capital campaigns, charitable bequests, and deferred contributions. The Fund Raising Committee will receive reports from other fund-raising activities of The Friends.
  3. The Membership/Volunteer Committee shall consist of one Board Member at Large, the Membership Secretary, the Volunteer Coordinator, the Database Manager for Volunteer Hours, and other members of The Friends. The Membership/Volunteer Committee shall be responsible for recruiting and retaining members, and for maintaining the membership list and a current membership brochure. It shall provide a membership card for each member unit. It shall be responsible for involving members as volunteers and for nurturing, recordingm and recognizing volunteers.
Section 2. Other committees shall be created as needed. Members and chairs of the committees will be appointed by the President, with the approval of the Board of Directors. The duties and tenure of the additional committees shall depend on their purpose.
Section 3. Committee reports shall be presented to the membership at the Annual Meeting as needed.

Article VIII – Amendments to the Bylaws
Section 1. These bylaws may be amended at any membership meeting of The Friends by a two-thirds vote of the members present, providing that notice of such proposed amendments shall have been sent to all members at least 10 days before said meeting.

Article IX – Parliamentary Procedure
Section 1. Roberts’ Rules of Order Revised, when not in conflict with these bylaws, shall guide the proceedings of The Friends.

Article X – Dissolution
Section 1. In the event of the dissolution of The Friends, the Board of Directors will be responsible for paying all outstanding bills and distributing any remaining assets to the Loveland Public Library.

Originally adopted January 12, 2003
Amended January 13, 2004; January 13, 2005; January 22, 2007; January 25, 2010, January 23, 2012


Friends of the Loveland Public Library Foundation, Inc.  |  970-962-2712  |  FOLPLF, 300 N. Adams Ave., Loveland, CO 80537 

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